Job Description

About Bond Bond is the UK network for organisations working in international development. We unite and support a diverse network of nearly 450 civil society organisations to help eradicate global poverty, inequality and injustice. We strengthen and champion the sector to make international development more efficient and effective. We work to influence governments and policymakers, develop the skills of people in the sector, share expertise and build organisational capacity and partnerships. We convene a diverse range of working groups where Bond members can connect, share knowledge and maximise influence. Main purpose of the job The role of the Interim Operations Assistant is to provide support to Bond operations, support for CEO, HR administration; facilities and office management and to work across Bond to help with administrative tasks. This is a varied role giving the opportunity to work in a range of work areas, with tasks adapting according to the changing needs of the organisation.

Please note that this is a fixed term position til October 2023

Main responsibilitiesHR Administration

• Act as first point of contact for staff queries on HR, by monitoring and managing the Bond HR inbox (jointly with Safeguarding & HR Adviser)
• Provide HR administrative support for recruitment, including:
  • Creating the job vacancy on PeopleHR and advertising the vacancy online
  • Corresponding with candidates and planning interview dates
  • Printing packs for the interview panel and meeting and greeting on the day
  • Gathering references, drafting offer letter and contracts
  • Informing unsuccessful candidates and coordinating feedback with the hiring manager.
  • Support induction and leaver processes for employees and contractors, including allocating software licenses and providing induction on Bond systems (Office 365, PeopleHR, Teams, Slack, Zoom, etc.) and plan inductions with hiring manager.
  • Ensure all staff update HR records and complete relevant forms as appropriate and maintain accurate
  • employee files including new starter and leaver paperwork, pay reviews and change in contract.
  • Keep Bond's organogram up to date
• Operations and office management, including:
  • Support staff with facilities and office queries and liaise with external contacts.
  • Place regular stationery and other supply orders.
  • Maintain general office area and meeting rooms.
  • Support staff with IT queries and liaise with external IT supplier to resolve issues.
  • Manage IT hardware orders and inventory sections of the fixed asset register and ensure all staff have the necessary equipment.
  • Manage IT software licences and email distribution lists, ensuring these are up to date when staff join and leave Bond.
  • Support to the CEO

Support to the CEO

• Diary management for the CEO
• Setting up meetings for the CEO, including 1:1s, Senior Management Team meetings and catch ups with members
• Corresponding with internal and external contacts to arrange meetings
• Maintaining an overview of upcoming appointments and meeting regularly with the CEO to provide a verbal overview of diary changes
• Keeping records of meetings up to date on salesforce
• Maintain and prepare monthly expense and credit card claims for CEO
• Support with presentations and collating information as required
• Book necessary travel arrangements for CEO
• Coordinating monthly staff meetings and stand up

Other

• Support other teams on projects as required
• Coordinate Bond team administration, including expenses and credit card claims
• Other duties as may reasonably be required from time to time

Main contacts

• Business and Operations Manager
• Safeguarding & HR Adviser
• CEO
• Directors.

Person SpecificationEssential

• Previous experience in an HR or office administration role or similar support role
• Excellent organisational skills, ability to prioritise tasks, manage a busy workload and work to deadlines
• Excellent customer service skills and a professional, confident "can do" attitude
• IT proficiency, especially with Microsoft Office
• Excellent written and verbal communication skills
• A high level of attention to detail
• Evidence of team working and build strong working relationships
• Proactive approach to problem solving and openness to doing things differently
• Right to work in the UK

Desirable

• An interest in HR
• An interest in the international development
• Commitment to Bond values and to equity and diversity

Must have the right to live and work in the UK.BenefitsBond offers a competitive salary and benefits package including:

• 27 Days Annual Leave + Bank Holidays, with additional staff privilege days, normally between Christmas and New Year
• 7% pension contributions (staff pay 3.5%)
• Flexible working hours (Hybrid working - 1 day, minimum in the office per month)
• Staff Development days
• Perk Box access
• Employee Assistance Programme
• WeCare (Health and wellbeing services, including access to 24/7 online GP services, second medical opinion, mental health support such as counselling, guidance from health professionals, burnout prevention, life event counselling, get fit programmes, nutritionist advice, etc. - for staff and immediate family)
• Interest free season ticket loan

How to applyTo apply for this vacancy, please send a copy of your CV and a short cover letter by 23:59 on 14/05/2023.In the cover letter we expect you to set out:

• Why you are interested in the role
• How you meet the role requirements
• Your understanding of equity, diversion, inclusion and why it matters in this role

Bond's Equal Opportunities and privacy notice can be found by clicking "Apply Now"